PACT : Cashier & Office Assistant

         Cashier and Office Assistant Responsibilities

• Manage daily cash transactions and office assistance operations of the field office, including cash handling and petty cash management, bank transactions, and payment processing.
• Ensure all payments are properly authorized, adequately supported, coded correctly, and aligned with approved budgets.
• Prepare payment vouchers, checks, bank transfer requests, CPOs, and related documentation.
• Maintain updated cashbook, bank book, and supporting financial records.
• Conduct periodic cash counts 
• Monitor advances issued for travel, procurement, or activities and ensure timely liquidation and settlement.
• Ensure financial transactions comply with organizational financial policies and donor requirements.
• Deduct and settle statutory payments, including payroll tax, pension, provident fund, withholding tax, and other legal obligations in compliance with Ethiopian government regulations.
• Support monthly and annual financial closing activities.
• Prepare and organize documents for internal and external audits.
• Compile and file all financial documents in a professional and auditable manner.
• Handle all secretary activities
• Control store and office assets

         Human Resource and Administration Responsibilities

• Support on maintaining updated personnel files, contracts, leave records, attendance records, and HR documentation.
• Payroll preparation and employee benefit.
• Ensure compliance with Ethiopian labor law and organizational HR policies.
• Support on office administrative systems and documentation.
• Manage office utilities, communication services and materials, and related administrative obligations are settled on time.

           Asset and Inventory Management

• Maintain updated fixed-asset register and inventory records.
• Ensure proper tagging, tracking, and safeguarding of organizational assets.
• Conduct periodic physical inventory and asset verification.
• Prepare inventory reports for management and audit purposes.

• Manage store records and stock movement documentation, including the assets purchased for community handover.

  Compliance, Coordination, and Reporting

• Ensure compliance with organizational policies, donor requirements, and government regulations.
• Coordinate with program teams to ensure cash transactions and administrative and financial support for project implementation.
• Provide timely financial and administrative reports to supervisors.
• Identify operational risks and recommend practical solutions.
• Support audits, assessments, and compliance reviews.
• Maintain confidentiality and integrity in handling financial and personnel information.
• Perform any other duties assigned by the immediate supervisor to support effective office operations