Declaration Officer

Responsbilities

• Validate shipping and customs documentation to ensure compliance before submitting declarations.
• Prepare and process customs entries for imports, exports, warehousing, transit, and transshipment cargo.
• Apply for Import Declaration Forms IDFs and process permits through the KENTRADE system.
• Advise clients on customs requirements, valuation, applicable duties, taxes, and tariff classifications.
• Follow up with KRA, KENTRADE, and other regulatory agencies to secure necessary approvals and permits.
• Support the cargo clearance process by preparing documentation and coordinating bond registration or cancellation procedures.
• Resolve declaration-related issues, queries, and customs disputes efficiently.
• Provide technical guidance on customs procedures and compliance matters to internal operations and sales teams.
• Maintain accurate, audited records of clearance documentation and ensure timely communication with clients.

Requirements

• Diploma or Degree in Clearing & Forwarding, Logistics, Supply Chain Management, Business Administration, or a related field.
• Proven hands-on experience in customs declaration and clearing and forwarding operations.
• Strong knowledge of KRA customs procedures, KENTRADE systems, tariff classifications, and regional customs regulations.
• Proficiency in customs declaration software and Microsoft Office applications.
• Excellent communication, analytical, and problem-solving skills.
• Ability to work effectively under pressure and meet strict operational deadlines.