Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to manage vendor invoices, maintain accurate AP records, support payment processing and month-end activities, and ensure timely, accurate financial transactions using ERP and AP automation systems.

Responsibilities:

• Process vendor invoices accurately and efficiently through the Accounts Payable automation platform.
• Review invoices for completeness, assign appropriate General Ledger coding, and route invoices through approval workflows.
• Ensure invoices are recorded against the correct entity, department, cost center, and subsidiary.
• Monitor invoice status and ensure timely processing in accordance with payment terms.
• Maintain accurate vendor master records, including:
• Vendor setup
• Banking information
• Tax documentation
• Record updates
• Communicate professionally with vendors regarding invoice status, payment inquiries, and account-related questions.
• Support weekly payment run preparation by validating approved invoices and identifying duplicate or incorrect transactions.
• Reconcile Accounts Payable sub-ledgers to the General Ledger.
• Assist with month-end accruals for outstanding invoices.
• Ensure Accounts Payable records remain accurate and audit-ready.
• Support annual vendor tax reporting activities, including identification of reportable vendors and preparation of supporting documentation.
• Maintain organized digital records and supporting documentation for all Accounts Payable transactions.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Escalate invoice coding questions, purchase order discrepancies, and vendor disputes to the Accounts Payable Manager.
• Identify opportunities to improve Accounts Payable processes and workflow efficiency.
• Assist with finance projects and additional accounting responsibilities as required.

Required Qualifications:

• 2+ years of accounts payable experience in a multi-entity or shared-services environment
• Working knowledge of NetSuite or comparable ERP (SAP, Oracle, Sage Intacct); NetSuite strongly preferred
• Experience with an AP automation or document management platform (Kefron, Bill.com, Stampli, or similar)
• Strong command of written English — clear, professional vendor communication is required
• Intermediate Excel proficiency (VLOOKUP/XLOOKUP, pivot tables, data filters)
• Detail-oriented with strong data accuracy and a low error rate on high-volume transaction processing
• Comfortable in a fast-paced, growth-stage environment with evolving processes and systems

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience supporting a US-based finance team in an offshore or remote capacity
• Familiarity with US vendor compliance requirements (W-9, 1099-NEC/MISC)
• Exposure to construction, utilities, or real estate industries
• NetSuite OneWorld multi-subsidiary experience