Security Administrative Officer

Key Duties and Responsibilities:

• Administrative & Operational Support: Provide guidance to security and conservation staff, oversee records, ensure confidentiality, coordinate communication with JOCC, KWS, and NRT, manage departmental meetings and trainings, and monitor staff leave and off-day schedules to ensure compliance with organizational policies.
• Procurement & Logistics: Handle requisitions, purchases, supply deliveries, vehicle maintenance, and ensure compliance with licenses.
• Financial Management & Budgeting: Develop and monitor budgets for General Security and Armed Security, track funds, ensure compliance with contracts, and collaborate with Finance, M&E, and Grants teams.
• Grants & Fundraising: Draft and support grant proposals, participate in fundraising initiatives, and maintain donor compliance.
• Monitoring & Reporting: Compile and standardize M&E data, review departmental submissions, and generate incident and operational reports.
• External Relations & Compliance: Coordinate with authorities, NGOs, and stakeholders, ensure compliance with Kenyan law and donor policies, and represent LEWA in JOCC meetings, and
• Any other duties as may be assigned from time to time.

Job Specifications

The job holder must possess:

• Diploma in Business Administration, Public Administration, Project Management, Finance, Procurement & Supply Chain Management, or related field minimum.
• A bachelor’s degree is an advantage.
• 3-5 years of experience in administrative and financial coordination, preferably in conservation, security,
• NGO, or donor-funded environments. 
• Proficient in Information Technology skills, including data management, reporting systems, MS Office, and security software.
• Knowledge of Kenyan wildlife conservation laws.
• High integrity, ethical standards, and sound judgment.
• Excellent organizational and decision-making skills.
• Ability to work independently.