Organization
Amalgam Leadership Group
Reporting To
Programme Director / Founding Partners
Contract Type
Part Time
Location
Nairobi, Kenya (with periodic travel for
programme sessions)
About Amalgam Leadership
Group
Amalgam Leadership Group is Kenya's premier
leadership development programme, delivering cutting-edge, practical and
networked learning for senior business leaders across Africa under the defining
ethos of “Leaders Together.” The 11-month programme takes cohorts of carefully
selected leaders through a transformative curriculum spanning leadership of
self, leadership of others, financial literacy, technology, marketing, and organizational
culture. Amalgam alumni now number nearly 80 leaders drawn from Kenya, Uganda,
Tanzania, Zambia, and beyond, forming a powerful cross-sector network of trust
and influence.
The Registrar is the operational heartbeat of
the Amalgam Leadership Programme. This role is responsible for the seamless
end-to-end administration of the annual programme from the first point of
participant contact through to graduation and alumni induction. The Registrar
manages participant registration and onboarding, coordinates faculty and
session logistics, maintains Amalgam’s digital presence, supports financial
administration, and serves as the primary liaison between participants,
faculty, alumni, sponsors, and the leadership team. This is a high-trust,
high-visibility role that demands exceptional organizational ability, strong
interpersonal skills, and a genuine passion for leadership development.
1. Administration
•
Manage all day-to-day
administrative functions of the company, maintaining organized filing systems
(digital and physical) for all programme records, contracts, correspondence,
and reports.
•
Draft and distribute official
communications including offer letters, programme schedules, session
confirmations, and post-session summaries.
•
Maintain accurate and
up-to-date records for each cohort, tracking attendance, participant
progress, and key milestones from enrolment through to graduation.
•
Support the Founding Partners
with partner-level documentation, convening meetings, generating meeting
minutes, and follow-up actions.
•
Carry out any other administrative
tasks assigned by leadership to ensure the smooth functioning of the organizations.
2. Participant
Registration & Onboarding
•
Manage the full registration
process for incoming participants, including application intake, vetting
coordination, offer communication, and contract execution.
•
Design and execute a
structured onboarding journey that prepares each participant for the launch
weekend, ensuring they arrive informed, engaged, and ready to commit to the
year-long programme.
•
Maintain a participant
database capturing key details, sector backgrounds, organizational roles, and
cohort-specific information.
•
Serve as the first point of
contact for prospective and enrolled participants, responding promptly and
professionally to all enquiries.
•
Coordinate participant
logistics ahead of every session, including travel confirmations, pre-reading
distribution, and venue access arrangements.
3. Faculty &
Alumni Liaison
•
Act as the primary point of
contact for all faculty members, managing scheduling, session briefs,
material preparation, remuneration, and feedback collection throughout the
programme year.
•
Coordinate guest speaker
engagements, ensuring timely invitations, briefing packs, logistical support,
and appropriate follow-up.
•
Maintain a live faculty
calendar and ensure all presenters are fully prepared and confirmed ahead of
each monthly session.
•
Nurture and manage the
Amalgam Alumni network by coordinating alumni touchpoints especially Whatsapp
groups, chapter meetings (e.g., Uganda chapter), and graduation inductions.
•
Facilitate mentor programme
logistics, including the scheduling of mentor check-in sessions and
coordinating the submission of mentor reports to organizational sponsors.
•
Serve as relationship manager
between participants, faculty, alumni, sponsors, and the Amalgam leadership,
ensuring clear communication channels and timely coordination across all
stakeholders.
4. Digital
Marketing & Communications
•
Maintain Amalgam’s digital
assets throughout the year and during the annual sales and recruitment
period, including the website (www.amalgamleadershipgroup.com), member
portal, Linked in Channel, and any social media channels.
•
Develop and schedule content
across LinkedIn and other platforms, amplifying programme milestones,
participant stories, faculty insights, and alumni achievements.
•
Manage the sales period
campaign in coordination with the Founding Partners, supporting lead
generation, prospect follow-up, and conversion tracking.
•
Monitor and report on digital
engagement metrics, and recommend improvements to online presence and content
strategy.
•
Ensure all digital
communications reflect Amalgam’s brand standards and are consistent with the programme’s
positioning as a premium, African leadership platform.
5. Planning &
Logistics
•
Take full ownership of
planning and executing the annual launch weekend, ensuring a high-quality,
memorable activation that sets the tone for the programme year. (Past venues
include Fairmont Mara Safari Club and Serena Sweetwaters Ol Pejeta.)
•
Manage all programme session
logistics, including venue sourcing and liaison, catering, accommodation, AV
equipment, transport, and on-the-day coordination.
•
In liaison with the partners
maintain a master programme calendar, tracking all monthly sessions, speaker
engagements, mentor meetings, and the graduation ceremony.
•
Develop run-of-show documents
for each session and manage real-time logistics on the day to ensure seamless
faculty and participant experience.
•
Coordinate with external
vendors and service providers, negotiating favourable terms while maintaining
Amalgam’s quality standards.
6. Finance (in
Liaison with the Accountant)
•
Carry out basic day-to-day
accounting functions including processing invoices, expense claims, and
payment requisitions in coordination with the company accountant.
•
Maintain organized records of
programme expenditures, vendor payments, and participant fee receipts to
support accurate financial reporting.
•
Support the preparation of
programme budgets and monitor spend against approved budgets throughout the
year.
•
Liaise with the accountant on
a regular basis to ensure financial records and taxes are current and
reconciliations are completed on schedule, as well as ensuring the accountant
prepares the documentation for the annual audit.
•
Proficiency in Sage
Accounting is an added advantage.
7. Procurement
•
Source, evaluate, and onboard
vendors for programme-related goods and services, including venues, catering,
printing, branded materials, technology tools, and travel.
•
Obtain and compare quotations
to ensure value for money without compromising on the quality expected of the
Amalgam brand.
•
Maintain a preferred supplier
register and manage ongoing vendor relationships to ensure reliability and
consistency across programme years.
•
Process purchase orders and
track delivery timelines, escalating any risks to programme logistics
promptly.
•
Ensure all procurement
activities comply with the company’s financial controls and approval
thresholds.
Qualifications & Experience
•
Bachelor’s degree in Business
Administration, Communications, Event Management, or a related field.
•
Minimum 4 years’ experience in
programme administration, events management, or a similar coordination role.
•
Demonstrable experience
managing multiple stakeholders including senior executives, with
professionalism and discretion.
•
Experience with digital content
management and social media (particularly LinkedIn) is essential.
•
Familiarity with basic
bookkeeping and financial administration; proficiency in Sage Accounting is a
distinct advantage.
Skills & Competencies
•
Exceptional organizational and
project management skills with a strong eye for detail.
•
Outstanding written and verbal
communication skills in English.
•
High proficiency in Microsoft
Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
•
Ability to work independently,
manage competing priorities, and meet deadlines under pressure.
•
A proactive, solutions-oriented
mindset with the ability to anticipate needs before they arise.
•
Strong interpersonal and
relationship-building skills, this role requires warmth, confidence, and the
ability to engage effectively with C-suite leaders.
•
Comfort with digital tools
including CRM systems, content scheduling platforms, and web-based member
portals.
Personal Attributes
•
A genuine passion for
leadership development and the growth of African business leadership.
•
High degree of integrity,
confidentiality, and professionalism.
•
Adaptable and resilient — able
to thrive in a dynamic, entrepreneurial environment.
•
A collaborative team player who
also takes full ownership of their portfolio.
