Procurement Intern

Purpose:

• The Procurement Intern will support day-to-day procurement operations by assisting with procurement processes, systems and documentation to ensure efficient and compliant procurement operations.
• Level of Impact: This role will support the effective delivery of procurement operations through accurate procurement administration, timely vendor engagement and proper documentation.

Duties and Responsibilities

• Support the clean-up, validation and maintenance of procurement master data sheets.
• Assist in the prequalification, requalification, onboarding, and maintenance of vendor records.
• Create Purchase Requisitions PRs within the e-procurement system and ensure timely processing.
• Coordinate Requests for Quotations RFQs and Requests for Proposals RFPs including supplier follow-up and response tracking.
• Support quotation evaluations through price comparisons and basic commercial analysis.
• Prepare and maintain procurement reports, trackers and procurement performance data.
• Prepare Non-Disclosure Agreements NDAs and other procurement-related documentation.
• Monitor and track Purchase Orders POs to support timely procurement and delivery of goods and services.
• Maintain accurate procurement records and ensure proper filing of procurement documentation.
• Support the implementation and continuous improvement of procurement processes, systems and documentation.
• Perform any other duties assigned by the Procurement Manager.

Qualifications and Competencies

Hard Skills

• Bachelor's degree in Procurement and Supply Chain Management, Purchasing and Supplies Management, Logistics, Business Administration or a related field.
• Basic understanding of procurement principles, sourcing processes, supplier management and the supply chain and procurement lifecycle.
• Proficiency in Microsoft Office applications, particularly Microsoft Excel.
• Exposure to ERP or e-procurement systems is an added advantage.
• Membership or student membership with the Kenya Institute of Supplies Management KISM is an added advantage.

Soft Skills

• Strong attention to detail and a high level of accuracy in data management and documentation.
• Strong analytical and problem-solving skills with the ability to interpret procurement data and compare supplier quotations.
• Effective communication and interpersonal skills with the ability to build positive working relationships with internal stakeholders and suppliers.
• Strong planning, organisation and follow-up skills, with the ability to manage multiple priorities and meet deadlines.
• High levels of integrity, professionalism and confidentiality in handling procurement information.
• Adaptable, proactive and eager to learn within a dynamic and evolving procurement environment.
• Ability to work collaboratively within a team while demonstrating initiative and accountability.