Roles & Responsibilities 

• Manage procurement of foreign & locally sourced specific Category Materials at minimum TCO

• Schedule, Control & Monitor Import Category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization and timing, ensuring minimum inventory levels and cash flow management with due regard to economic pressures & FX availability. 

• In conjunction and coordination with the concerned parties in the supply chain department, assure getting the right kind of PI’s from foreign suppliers and submit to banks for possible forex allocation; 

• Schedule, Control & Monitor domestically sourced category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization while selecting, developing and promoting local suppliers, developing enduring relationships ensuring JIT management controls. 

• Achieves financial objectives by participating in preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. 

• Completes Procurement operational requirements by scheduling and assigning employees; following up on work results. 

• Conduct Activities and responsibilities achieved in professional manner 

• Be responsible and accountable for sourcing and supplying specific Category. 
• Closely interact and support Technical & Sales and Marketing management teams.   
• Represent the company as the ‘Procurement Office Representative’ of Repi Wilmar on Category Suppliers/Vendors.
• Manage Planning, sourcing and appointing of all inputs to the company which Repi acquires for its manufacturing and other needs; 
• Make sure that PO is issued or contractual service agreement is made with selected suppliers; 
• Assure on time settlement of Documents with Finance; 
• Give priority on delivery, finalize the delivery within the given time frame;

• Track weekly the stock/inventory status of the Category items based on inventory policy and trigger  reorder decisions. 

• In congestion with Logistic division, plan delivery of products on JIT. 

• Over look in close team work approach with Quality Control incoming materials by such methods as physical counts, random   weight checks, request advising or rejection of   any spoiled commodity, reconditioning of underweight bags, etc. 

• Implement systemic contract management control points by Compiling and submit correct and reconciled delivery documents, invoices for payment process. 

• Report on and, in consultation with others, to take appropriate action for the procurement of items and services. 

• Advice Procurement Manager to take appropriate disciplinary measure on subordinates like Purchasing officers.

• Rate vendors periodically and give feedback on short coming according to vendor management SOP. 

• Maintain a good relationship with banks by assisting with their requirement at the time of approval with proper due diligence. 
• Properly follow a systemic document management procedure by filing closed purchases orders based on requester PR and delivery source docs and transferred to finance for archiving. 
• Maintain records to the various procurement related records of the items and services sourced and procured. 
• Keep clean document of submitted PI’s and Capture all the necessary data on soft and hard copy about the particular request; 
• Collect forex related bank advices and other financial documents to finance; 
• Strictly understand and follow LC terms and inform if change/Action is needed including on matters like LC or date of shipment extensions; 
• Prepare the necessary follow-up and bank process documentation related to forex allocation, extensions and amendments to be endorsed by the concerned whenever the need arises; 
• Be a custodian of import files; 
• Track import delivery status and notify as deem as necessary developments, changes and faults on time; 
• Report weekly delivered imported items to SC manager with enough detail; 
• Prepare payment requests for import related activities and keep records; 
• Updating GIT’s on import purchases; 
• Keep landing cost updated after delivery of the goods; 
• Provide expert advice to Safety Supervisor, participate fully and motivate reports in all safety awareness programs, activities and safety committee. 
• Maintain company requirements on Safety, health and environment policy; 
• Reported