Payroll & Data Officer (Arabic/French Speaking)

Purpose

• The Arabic/French speaking HR Payroll Officer works under the supervision of the Regional Payroll Hub Manager and is responsible for the accurate and timely processing of payroll of 500-1000 staffs across multiple Arabic & French speaking countries and sites within the NAI Payroll Hub.
• The incumbent ensures the integrity of payroll data, adheres to statutory and organizational compliance standards, and provides essential reporting for internal and external stakeholders.

Accountabilities & functional responsibilities

• Verify and validate monthly HR data with HR Officers to ensure payroll accuracy;
• Process monthly payroll, including salaries, allowances, deductions, benefits, pensions, and final dues, in compliance with organizational policies and statutory requirements;
• Coordinate payroll validation and salary disbursement processes to ensure timely payments;
• Prepare payroll reports, accounting files, bank payment files, and salary validation documentation for submission to Finance;
• Manage payroll-related queries, resolve discrepancies, and escalate issues where necessary;
• Generate and distribute monthly pay slips and maintain secure, confidential payroll records and documentation;
• Prepare, validate, and submit statutory payment schedules, ensuring timely remittance of taxes, pension, social security, and other mandatory deductions;
• Collaborate with Finance and external service providers to ensure accurate statutory filings, payments, and reporting;
• Maintain proof of statutory payments and communicate completion of statutory obligations to relevant stakeholders;
• Prepare and distribute annual tax certificates and other payroll-related documents to employees;
• Produce and maintain HR analytics and workforce reports, including headcount, new hires, exits, contract information, and salary changes across assigned countries and sites;
• Ensure payroll checklists, reports, and supporting documentation are completed, filed, and readily available for audits and operational requirements;
• Provide accurate payroll and HR data to internal stakeholders and support payroll administration across all assigned locations.

Professional experience required

• Bachelor’s degree in HR, Accounting, Finance, Business Administration, or a related field;
• Minimum 3-5 years proven experience in HR payroll processing, HR data management, HRIS management, tax administration, and statutory management;  
• Arabic-speaking and / or French-speaking proficiency at C level or above is a requirement;
• Professional qualifications such as CHRP-K, CIPD, SHRM, or an Advanced Diploma in HR will be recognized if the degree is not directly related to the above-listed fields.

What we offer

• Diverse and humanitarian-minded workforce;
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide;
• Training opportunities ;
• Flexible work schedule.

Additional information

• Type of Contract: 1-year Fixed term contract renewable subject to Budget discussion and performance
• Type of Position: Applicants must have an existing legal right to live and work in Kenya at the time of application. The ICRC will not sponsor or obtain work permits for this position.