Logistics Administrator

Background

To provide administrative, operational, and driver management support to the logistics department, ensuring efficient fleet utilization, compliance with company policies, and smooth coordination of courier operations.

Key Responsibilities

Fleet & Driver Management

• Allocate drivers to trips based on workload, vehicle availability, and fatigue management policies.
• Monitor driver mileage, trip logs, and performance records.
• Enforce driver compliance with company policies, safety standards, and reporting times.
• Coordinate driver induction, training, and disciplinary procedures in collaboration with HR.
• Maintain a driver roster and ensure fair distribution of assignments.

Clerical & Administrative Duties

• Prepare delivery notes, waybills, and trip allocation sheets.
• Maintain filing systems for contracts, insurance, licenses, and compliance documents.
• Handle correspondence, emails, and internal communication related to logistics operations.
• Record minutes of logistics meetings and circulate action points.
• Support payroll processing by submitting accurate driver attendance and mileage reports.

Operational Coordination

• Schedule and monitor deliveries, ensuring timely dispatch and customer satisfaction.
• Liaise with third-party logistics providers to optimize service delivery.
• Assist in route planning and allocation of resources.

Data & Reporting

• Compile monthly logistics performance reports (trips, distances, fuel efficiency, third-party reliance).
• Use Excel/ERP systems to generate compliance dashboards and operational summaries.
• Provide actionable insights to management for continuous improvement.

Qualifications & Skills

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field.
• 2–3 years’ experience in logistics administration, fleet operations, or driver management.
• Proficiency in Excel, ERP/SAP systems, and digital reporting tools.
• Strong organizational and communication skills.
• Knowledge of compliance standards in courier/logistics operations.

Responsibilities

• Allocate drivers to trips based on workload, vehicle availability, and fatigue management policies.
• Monitor driver mileage, trip logs, and performance records.
• Enforce driver compliance with company policies, safety standards, and reporting times.
• Coordinate driver induction, training, and disciplinary procedures in collaboration with HR.
• Maintain a driver roster and ensure fair distribution of assignments.
• Prepare delivery notes, waybills, and trip allocation sheets.
• Maintain filing systems for contracts, insurance, licenses, and compliance documents.
• Handle correspondence, emails, and internal communication related to logistics operations.
• Record minutes of logistics meetings and circulate action points.
• Support payroll processing by submitting accurate driver attendance and mileage reports.
• Schedule and monitor deliveries, ensuring timely dispatch and customer satisfaction.
• Liaise with third-party logistics providers to optimize service delivery.
• Assist in route planning and allocation of resources.
• Compile monthly logistics performance reports (trips, distances, fuel efficiency, third-party reliance).
• Use Excel/ERP systems to generate compliance dashboards and operational summaries.
• Provide actionable insights to management for continuous improvement.

Skills

• Proficiency in Excel, ERP/SAP systems, and digital reporting tools.
• Strong organizational and communication skills.
• Knowledge of compliance standards in courier/logistics operations.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field.
• 2–3 years’ experience in logistics administration, fleet operations, or driver management.

How to Apply

Job application procedure
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