Key Responsibilities
Project Coordination & Support
- Support preparation for site meetings (agenda setting, minute taking, and follow-up on action items).
- Assist in developing project scope, objectives, and detailed work plans.
- Track project progress, timelines, and deliverables to ensure timely completion.
- Monitor tasks and follow up with team members on deadlines.
Documentation & Reporting
- Compile and maintain up-to-date project documentation.
- Assist in preparing regular project status reports.
- Update project schedules and communicate any changes to stakeholders.
Stakeholder & Client Management
- Liaise with architects, engineers, contractors, and other stakeholders for smooth project execution.
- Maintain regular communication with internal teams and clients as assigned.
Logistics & Operations Support
- Track equipment and material usage and coordinate site deliveries.
- Support coordination of transport, travel documentation, and site access requirements.
Quality, Risk & Compliance
- Support quality checks and compile reports for internal review.
- Identify and report potential project risks or delays and suggest mitigation measures.
- Ensure adherence to site safety and security protocols.
Continuous Improvement
- Identify process improvement opportunities within project operations.
- Stay updated on industry trends, emerging technologies, and best practices.
Team Support & Leadership (Reliever Role)
- Step in for the Project Coordinator Lead when required:
- Supervise team activities and allocate work
- Manage client communication and correspondence
- Coordinate with departments for project execution
- Lead team meetings and progress updates
Qualifications & Experience
- Bachelor’s degree in Engineering (Electrical, Electronics, Mechanical) or a related technical field.
- 1–2 years of experience in a technical or project support role (preferably in security systems or construction).
- Exposure to site work and coordination of technical teams is an added advantage
Skills & Competencies
- Basic proficiency in AutoCAD or similar design tools (with willingness to improve).
- Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
- Proficiency in project management tools (e.g., MS Project, Trello, Excel).
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong problem-solving abilities.
- Ability to work collaboratively in cross-functional teams.
- Customer-centric mindset with strong communication and listening skills.
HOW TO APPLY:
Qualified candidates are encouraged to share their CV via cv••••@••••••.com with the email subject line "Assistant Project Coordinator"
Applications will be reviewed on a rolling basis.
Please note: Only shortlisted candidates will be contacted.
